A day-of wedding coordinator is a person responsible for making sure your wedding day is executed perfectly. Our role includes overseeing vendors, managing the timeline, and overcoming any last-minute challenges that arise during the festivities. We  are also the point person for vendors, so questions are diverted away from the happy couple and their families. Unlike the wedding planner who envisions and books the wedding, we make sure the already created plan is pulled off seamlessly in real-time. Our Create the Day service is essential for couples who have done most of the planning themselves and only require our help leading up to and on the day of their wedding to ensure their vision is executed as they want. A little more time allows us to understand the full scope of your wedding which helps us to properly layout and organize all of the details.

We do our Day-of Coordination a little differently, this service is more of a months of coordination rather than just the day-of. We jump in around the 3 month mark to not only help you organize your day-of but to also help tie up any loose ends while guiding you through the rest of your planning.  we'll also provide you with a Planning Package full of helpful docs and unlimited email and phone support. All wedding coordination packages include the help of one lead planner and one events assistant on the day of the wedding. 

Here’s how we’ll help you create your special day:

• We'll start by having our preliminary download meeting upon booking. This meeting gives us an opportunity to get to know each other and review any questions you may have as well as pertinent details surrounding your wedding. (Usually booked within 2 weeks of confirming services. *Based on availability.)

• At the 3 month mark we will have our official download meeting to see where you're at with your planning, what vendors you have booked and any logistics surrounding the ceremony and reception. At this point we will then start to reach out to your vendors to introduce ourselves and let them know that we are the Day of Coordinators who will be working with them to schedule the day.

• At the 2 month mark we'll have our progress meeting to touch base and start to talk about the timeline for the day.

• We will meet again about a month or so before your wedding to discuss the day of event details. At this meeting we will discuss what your day will look like and what you will require from us. For example, are we counting everyone down the aisle? Are there guest favours that you need us to put out?  We will go over exactly what is expected from us on your wedding day and implement it into the day-of-event schedule (aka timeline).

• Finally, we will have one more meeting anywhere within two weeks before the day-of to ensure we are all on the same page and have covered everything you need from us!

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We provide:

• A detailed 3 month - 1 year timeline to help you finish your planning 

• A detailed day-of-event schedule delivered to you, your vendors and venue

• 1 one-hour “meet and greet” meeting

• 1 one-hour “preliminary” meeting

• 2 one-hour “progress” meetings (separate meetings)

• 1 one-hour “final details” meeting

• 8 consecutive hours of day of event support from 1 planner and 1 assistant planner

• Travel to your venue up to 25km from Hamilton (additional km’s billed at $.61 p/km)

• Pick up of any items from the couple to be dropped off at the venue for set up (must be within 25km from Hamilton. If outside 25km, additional km’s will be charged)

• 1 hour of rehearsal time

• *Here's the best part of our service.... If you have any questions along the way or would like some advice or recommendations, we are available to help! Let's chat more about how this works at our consultation!

Let's dive into your day, book a free consultation here